Well Contractors Certification Meeting Schedules and Minutes

May 14, 2026 NC Well Commission Certification Board Meeting

Date: 2026-05-14

Location: Randolph Community College, Asheboro, North Carolina

Participants: Thomas Ammons (Chairman), David Hutson, Chad Julian, Heather Ray, Randy Swicegood, BillyYow, Chauncey Leggett, Brian Colvard, Casey Champion, Cannon Lane (DOJ), Raj Prabhakar Kumar (NC DHHS)

Meeting Notes

The meeting was called to order with an ethics reminder, and no conflicts of interest were reported. The minutes from the March 12, 2026 meeting were approved.

Rule Review, Re-adoption, and Amendment Process

• Periodic Rule Review: Raj Prabhakar Kumar, Rulemaking Coordinator for the Commission, reported that the periodic review of the commission's rules (15A NCAC 27) is complete and the rules have been deemed necessary.
• Re-adoption Timeline: The next step is to re-adopt these rules. The Rules Review Commission proposed two deadlines: May 1, 2028, or November 1, 2028. After discussion, the commission unanimously voted to select November 1, 2028, as the re-adoption date to allow more time for potential amendments. Raj will notify the Rules Review Commission by the June 6, 2026 deadline and prepare a backward-looking calendar to outline the process.
• Amendment Process: It was clarified that the commission can amend rules at any time before the 2028 re-adoption deadline. Any proposed amendments must undergo a 60-day public notice, a public comment period, and a public hearing. Amendments with fiscal impact will require a fiscal note from the Office of State Budget and Management (OSBM).
• Statute vs. Rule Authority: A key discussion point was distinguishing between regulations set by statute, which the commission cannot change, and rules, which it can amend. Legal counsel will be consulted to clarify these distinctions. The Rules Review Commission has recently favored fewer rules and greater reliance on statutes.
• Potential Amendments: The commission expressed interest in amending rules to strengthen enforcement and disciplinary actions, such as removing the requirement for two witnesses on a formal complaint. The need for a formal complaint submission form was also discussed as a potential amendment to be pursued before 2028.

Budget, Financial Discrepancies, and Reimbursement Issues

• Financial Status: The commission is facing significant financial issues, with an auditor from the State Auditor's office confirming that spending exceeds revenue. The commission lacks a clear budget from DHHS's budget office, which has been unresponsive to requests for information and declined to attend a meeting.
• State Auditor Involvement: The State Auditor's office (Dave Bowling, Mr. Denji) has been contacted and is investigating. The commission will provide a bulleted list of questions, including the location of the "Well Certification Fund" (which may have been renamed), the reason for decreased revenue, and who is responsible for preparing the budget. The commission also noted it may be out of compliance with statute 93B for failing to file annual financial reports for at least five years.
• Legal Counsel Assistance: Department of Justice (DOJ) counsel (John and Cannon) affirmed that investigating these financial matters falls within their role. The commission will provide them with a summary of actions taken so far.
• Commissioner Compensation: There are major inconsistencies with commissioner reimbursements and pay. Despite an annual budget of over $9,200 for commission pay, payments are erratic. Some members have received payment for meetings but not travel, one has received travel reimbursement after long delays but no meeting fee, and others have had requests rejected or have never been paid. Mileage reimbursement rates are also inconsistent (25 cents vs. 72 cents per mile).
• Historical Information: It was suggested to contact Laura Honeycutt, in a retired former budget person for the commission, for historical financial data.

Examinations and Certifications

• Online Testing: The commission discussed transitioning to online examinations. A motion passed (4-3) directing staff to research methodologies and providers for online testing, including costs, state-approved vendors, and minimum test requirements. A rule change will not be pursued until this information is reviewed.
• Out-of-Cycle (OOC) Testing: A motion was passed to mandate that all OOC tests be conducted at the commission's designated office in Durham, with no exceptions, until the rule is formally changed or re-voted on. This decision was made to reduce staff travel time and costs.
• Certification Numbers: A staff report indicated a net loss of 83 certifications over the past year. A request was made for a follow-up report comparing total certifications year-over-year to better understand the trend. More accurate numbers are expected after July 1st. Chad Sims was noted as having passed his test and is now certified.

Public Relations and Communications

• Budget: A motion was made and passed to allocate a proposed budget of $35,000 for the Public Relations committee for the 2026-2027 fiscal year. These funds are for printing materials and joint ventures.
• Funding Application Process: The commission agreed on the need to develop a formal application and reporting process for entities requesting funds to ensure accountability and prevent favoritism. Wilson was reportedly working on a template.
• Website and Newsletter: The commission's website is outdated and needs to be simplified. It was agreed to expedite updates, ensure meeting minutes and schedules are accessible, and add bullet-point summaries of key topics from each meeting to improve communication.
• Plaque Presentation: A motion was passed to send a formal invitation to former commissioners Laura Honeycutt and Chris Deal and Doug Young to present them with service plaques at the upcoming jubilee.

Administrative and Logistical Matters

• Staffing: Casey submitted her resignation, effective August 1, 2026. The commission voted to accept the resignation, leaving the final departure date and backfill process to management (Wilson). The board may provide input on the new job description.
• Retreat Planning: The commission will hold a two-day retreat to conduct a line-by-line review of Chapter 27. After extensive scheduling discussion, the retreat was tentatively set for June 29-30, 2026. The location will be "somewhere west" but is not yet finalized. To prepare, members will use a shared document (e.g., Google Docs) to add comments and proposed language changes beforehand.
• Ethics and Lobbying: Members were reminded to fill out their Statement of Economic Interest (SEI) forms. It was clarified that while the commission as a body cannot lobby the legislature, individual members may speak with legislators in their personal capacity.
• Electronic Notarization: The legality of accepting electronic notarization remains an unresolved legal question pending for nearly a year. The topic will be moved to the front of the next meeting's agenda to seek a definitive answer from legal counsel.
• Future Meetings: Meetings for September 10th and November 12th will start at 10:00 AM, with locations in the Sanford or Greenville areas being considered. The July 24th meeting will start at 2:00 PM.
• Disciplinary Committee: The next disciplinary committee meeting is set for June 11th. A 15-day notice period for a separate disciplinary matter was also discussed.

Next Arrangements

• Notify the Rules Review Commission by June 6, 2026, of the chosen re-adoption date: November 1, 2028.
• Staff to develop a calendar of requirements and deadlines for the November 2028 rule re-adoption.
• Send an email to DOJ counsel summarizing contacts and actions taken regarding budget and reimbursement issues.
• Create and send a bulleted list of specific financial questions to the State Auditor's office.
• Finalize the date (tentatively June 29-30) and location for the commission retreat.
• Create and distribute a shared document for pre-retreat comments on Chapter 27.
• Staff to research and present options for online testing providers, methodologies, and costs.
• Public Relations committee to develop a formal application and reporting process for funding requests.
• Write and send a formal invitation letter to former commissioners Laura and Chris for the jubilee.
• Update the commission website with current minutes, schedules, and meeting summaries.
• Add the topics of legal injunctions and electronic notarization to a future agenda for review with legal counsel.
• All members to complete and file their Statement of Economic

Well Contractor Certification Commission Combined Meeting Summary

Date: March 12, 2026

Location: Catawba County Government, 25 Government Dr, Newton, NC 28658 – 2nd Floor

Attendees:

Commissioner Thomas Ammons (CHAIRMAN)

Commissioner David Hutson,

Commissioner Billy Yow

Commissioner Chauncey Leggett

Commissioner Randy Swicegood,

Commissioner Heather Ray (absent)

Commissioner Chad Julian (absent)

Wilson Mize – Onsite Water Protection Branch Head

Staff: Bryan Colvard, Cassandra Champion

Guest: Andy Blethan – Onsite Water Protection Swift Team Leader

Legal Counsel – John Schaeffer (absent)

Meeting starts: 10:27 am – led by Chairman Thomas Ammons

Executive Summary:

• This comprehensive meeting addressed a wide range of administrative, legislative, and enforcement issues. A significant portion was dedicated to strengthening enforcement against unlicensed well drillers, with a consensus to pursue legal injunctions against repeat offenders to create a stronger deterrent. The commission also grappled with internal governance, including the need for an annual financial audit, streamlining the application process by potentially accepting electronic notarization, and formalizing guidelines for fund disbursements. A motion to delegate application approval authority to staff failed but was tabled for future discussion. Legislative concerns were high, particularly regarding a bill that would allow private entities to permit wells, which the commission views as a significant risk; however, direct lobbying was deemed ill-advised due to the current volatile political climate in Raleigh. Discussions also covered public relations strategies, such as regional training events for inspectors and contractors, workforce development, and exploring the cost-effectiveness of various outreach methods like billboards and documentaries. Finally, logistical matters included planning for commission member training, which will be conducted in segments during regular meetings, and confirming the next retreat for April 27, 2026.

Key Action Items/Commitments for Thomas Ammons:

• Call the state auditor (Bullock): Inquire about the annual financial audit requirement if Wilson Mize does not receive a response from his own inquiries.
• Monitor Legislative Bill: Stay informed on the status of the bill allowing private sector entities to issue well permits. Be prepared to convene a special meeting if urgent action is needed.
• Formal Letter of Opposition: Be ready to lead the commission in drafting and sending a letter expressing opposition to the proposed bill language if the opportunity arises and is deemed effective.
• Facilitate Training Decision: Guide the commission to a final decision on the training format and ensure the group commits to the chosen path of adding segments to regular meetings. (Completed).
• Assist with Reimbursement Forms: Turn in all mileage requests to Cassandra Champion and with assistance from Elaine to compiling and submitting the mileage reimbursement forms.

Detailed Breakdown by Topic:

Topic 1: Enforcement Against Unlicensed Well Drilling

• Summary of Discussion: The commission discussed the persistent issue of unlicensed individuals drilling wells (e.g., "Bobby Gene," Mr. Oxendine), noting that the current $1,000 fine is an insufficient deterrent and is treated as a "cost of doing business."
• Wilson Mize explained that pursuing a legal injunction through the superior court is the next step, which could lead to contempt of court charges and jail time for violations.
• Thomas Ammons strongly advocated for taking immediate action against one or two repeat offenders to make an example of them.
• The group explored tactics like wearing official vests during investigations, pressuring suppliers, hiring private investigators, and publicizing enforcement actions via billboards or newsletters.
• Decisions Made: The commission reached a consensus to pursue an injunction against at least one key repeat offender.
• Action Items/Commitments: Wilson Mize: Contact legal counsel (Mr. Schaefer) to understand the process for filing an injunction against Mr. Oxendine.
• Cassandra Champion: Gather necessary proof and affidavits to build a strong legal case.
• Wilson Mize: Attempt to get a signed affidavit from a homeowner in a Columbus case to strengthen enforcement actions.

Topic 2: Financial Management & Procedures

• Summary of Discussion: Interest on Funds: David Hutson cited General Statute 93B-11, questioning why the commission's fund (around $1 million) is not earning interest. Wilson Mize confirmed it is not and described difficulty getting answers from state budget officials.
• Annual Audit: David Hutson raised a statutory requirement for an annual financial audit for boards with budgets over $50,000. Wilson Mize has not seen one performed and received no response from the state auditor's office. Thomas Ammons stressed the need for compliance.
• Fund Disbursement Guidelines: The commission agreed on the need for formal guidelines and an application for external entities requesting funds to ensure fairness and objectivity. Cassandra Champion and Wilson Mize are already working on a draft.
• Decisions Made: The commission unanimously approved a motion to formally request a meeting with high-level state budget administrators to discuss the fund's ability to earn interest.
• A draft policy and application for funding requests will be presented at the next meeting for a vote.
• Action Items/Commitments: Wilson Mize: Lead the effort to arrange a meeting with state budget officials regarding earning interest. (ASAP).
• Wilson Mize & Cassandra Champion: Prepare a draft of the funding request policy and application for the next meeting.
• Wilson Mize: Copy the full commission on all future budget requisition requests. (Ongoing).
• Wilson Mize: Contact the state auditor's office again about the audit requirement and inquire with the commission's budget office.
• Thomas Ammons: Will call the state auditor if Wilson Mize gets no response.

Topic 3: Legislative Strategy & Concerns

• Summary of Discussion: A specific bill was discussed that would allow Authorized On-Site Wastewater Evaluators (AOWEs) to issue well areas, which the commission strongly opposes. Wilson Mize and Billy Yow highlighted significant liability risks for counties and the potential for "catastrophic fault" from poorly planned wells.
• Billy Yow advised against a "legislative day" due to the current chaotic political climate in Raleigh following a recent election recount involving the Speaker of the House.
• Wilson Mize reminded the group that as a quasi-judicial body, they can provide information and state their position but cannot lobby directly.
• Decisions Made: The commission will monitor the problematic bill closely but will not take immediate action like a group legislative visit.
• The decision on whether to send a formal letter of opposition is deferred until more information on the bill's status is available.
• Action Items/Commitments: Billy Yow & Wilson Mize: Gather updates on the legislative situation and specific bill language and report back.
• Thomas Ammons: To call a special meeting if urgent developments require it.
• Commission: To consider drafting a letter of opposition at a later, more strategic time.

Topic 4: Application & Certification Process Modernization

• Summary of Discussion: Electronic Notarization: Bryan Colvard proposed accepting electronic applications to streamline the process. Cassandra Champion clarified that accepting a scanned copy of a physically notarized document is legally permissible.
• Delegation of Approval Authority: A motion was made to delegate routine application approval authority to staff, with only controversial cases coming before the board. The motion failed for lack of a second, with members like Thomas Ammons arguing "if it ain't broke, don't fix it," while others like Wilson Mize saw it as a way to free up commissioners' time.
• Certification Cards: The necessity of mailing a new physical card annually was questioned due to cost and effort. Alternatives like a non-dated card, a sticker, or a 5-year renewal cycle were discussed.
• Decisions Made: A motion to adopt an electronic signature/notarization process was approved, contingent on legal counsel's approval.
• The discussion on delegating application review authority was tabled for a future meeting.
• A new, non-dated certification card will be mailed to all licensees this year.
• Action Items/Commitments: Bryan Colvard: Contact John Schaeffer for legal guidance on accepting electronic notarizations.
• All Attendees: Think about the proposal to delegate application review authority for discussion at the next meeting.
• Wilson Mize: Investigate and propose a formal rule change for a 5-year card renewal cycle.

Topic 5: Public Relations, Outreach, & Training

• Summary of Discussion: Outreach Strategy: David Hutson reviewed past PR ideas (billboards, PBS documentary, educational kits). The high cost was a concern, but Wilson Mize will explore lower-cost options available to state agencies.
• Regional Training: There was strong support for reviving "well contractor days" on a regional basis, bringing together inspectors and contractors. Offering free continuing education (con-ed) credits was identified as a key incentive.
• Workforce Development: The commission discussed promoting the drilling industry as a skilled trade to attract new talent, potentially starting outreach at the middle school level.
• QR Code Initiative: The idea of using QR codes on flyers/posters in places like Lowe's, Home Depot, and county health departments was revisited to direct the public to the certified contractor list.
• Decisions Made: The Public Relations committee will formally review event attendance and develop more robust ideas.
• The commission agreed to move forward with creating and distributing flyers/posters with a QR code.
• Action Items/Commitments: Wilson Mize: Research state agency costs for billboards and a PBS documentary.
• Wilson Mize: Offered to help organize regional training events and secure con-ed credits.
• Bryan Colvard: To lead the effort in creating and printing the QR code flyers/posters.
• Thomas Ammons: Offered to assist Bryan Colvard in contacting businesses if roadblocks are encountered.
• The Commission: Needs to determine and approve an annual budget for public relations initiatives.

Topic 6: Internal Governance & Administration

• Summary of Discussion: Meeting Minutes: The minutes from the February 5th, 2026, meeting were approved with an amendment of Randy Swicegood’s name.
• Open Meeting Law: Thomas Ammons reminded commissioners that a gathering of four or more could constitute a meeting, advising against discussing commission business informally.
• Member Reimbursement: Cassandra Champion confirmed the mileage reimbursement process is ready. She will attempt to backdate claims to July of the previous year.
• Commission Training: After failing to find a date for an all-day retreat, the group decided to break training into one-hour segments to be added to the end of regular meetings.
• Staffing: A temporary staff member, Elaine, has been onboarded to assist with administrative tasks, particularly during the license renewal period.
• SEI Deadline: Members were reminded that the Statement of Economic Interest (SEI) is due by April 15th.
• Closed Session: The commission agreed to enter a closed session to discuss a confidential applicant case that also involves a complaint.
• Decisions Made: Training will be conducted in segments at the end of regular meetings.
• The commission voted to enter a closed session.
• Action Items/Commitments: All Commission Members: Provide mileage details to Cassandra Champion.
• All Commission Members: File their Statement of Economic Interest (SEI) by the April 15th deadline.
• Wilson Mize / Bryan Colvard: Prepare and record training presentations for future meetings and new members.

Topic 7: Meeting Logistics & Inter-Agency Collaboration

• Summary of Discussion:
• Board Retreat: The board retreat was scheduled for April 27, 2026, at 9:00 AM in Durham.
• Plumbing Board Collaboration: The group discussed inviting a representative from the plumbing board to the retreat to discuss jurisdictional issues, such as water treatment installation and licensing for connecting to household plumbing.
• Decisions Made: The retreat is scheduled for April 27, 2026.
• Action Items/Commitments: Staff (Bryan Colvard Cassandra Champion): Arrange the venue and catering for the retreat.
• Wilson Mize: Contact the plumbing board representative to see if he can attend the April 27 retreat.
• Wilson Mize: Arrange a meeting location in Asheboro for the May 14 meeting.

Open Meeting back from Closed Session - Well Contractor Certification Commission Meeting

Topic 8: Executive Summary:

The meeting focused on how to address allegations against an individual, Chad Sims, for potentially performing well contractor work without a license. The commission discussed the legality and process of investigating the matter, considering that the individual has also applied to take the certification exam. The primary challenge identified was the lack of concrete evidence, as the complaint is currently based on hearsay. The commission decided to formally initiate an investigation to gather proof, such as a signed statement from the homeowner, before taking any disciplinary action or making a decision on the application. A formal motion was passed to proceed with the investigation and report the findings back to the commission.

Key Action Items/Commitments for Thomas Ammons:

• There were no specific action items assigned directly to Thomas Ammons in this segment of the meeting, other than his role in presiding over the commission's decisions and ensuring the motion to investigate is documented.

Detailed Breakdown by Topic:

Topic 9: Allegation of Unlicensed Work

• Summary of Discussion: The commission discussed a complaint that a person who has applied for certification, may have installed a well liner without a license.
• Billy Yow pointed out that the commission currently only has speculation and lacks a formal letter or affidavit from the homeowner, which is necessary to act like rescinding the approval to test.
• Wilson Mize suggested the proper first step is to investigate and gather proof before taking any action on alleged complainant’s application. He referenced a rule that an individual issued a civil penalty may be barred from applying for certification for twelve months.
• The group debated the timing and method of communication. Mize cautioned against sending a letter to alleged complainant before speaking with the homeowner, as it could give alleged complainant an opportunity to settle privately and eliminate the evidence.
• The commission confirmed they need a signed statement (affidavit) from the witness or homeowner to proceed, as they did not personally witness the violation.
• The next formal meeting is scheduled for May 12, 2026, which is before the next exam date, allowing time for the investigation.
• Decisions Made:
• A formal motion was made and passed to initiate and continue an investigation into the allegations against Complainant.
• It was agreed that the investigation must secure proof, such as a signed statement from the homeowner, before any further action can be taken.
• The commission will not take immediate action to revoke Sims's opportunity to take the certification exam until the investigation yields concrete findings.
• Action Items/Commitments: Investigate the allegation against Chad Sims: Casey is to follow through with the investigation and report back to the commission.
• Document of the investigation: Thomas Ammons confirmed the motion will be put in Complainants’ file to officially note that an investigation is underway.

Motions:

• Motion to approve the minutes with the correction that Randy Swicegood was present at the February 5, 2026, meeting Motion made by Billy Yow, Motion seconded by Randy Swicegood – all in favor – none opposed – Motion passes unanimously.
• A motion made to request a meeting in person with Budget office and Commissioners at the Administrative level to discuss all concerns that the Commission has reference Budget and Finance at the earliest date possible and call a Special Meeting. Motion made by David Hutson, Motion seconded by Billy Yow – all in favor – none opposed – Motion passes unanimously.
• A motion was made to seek approval from Legal Council for acceptance of electronic copies of notarized documents and to be brought back to Commission for discussion and decision. Motion made by Billy Yow, motion seconded by Chauncey Leggett – all in favor – none opposed – Motion passes unanimously.
• A motion was made to place applications under Staff designation, unless complicated and then brought forth to Commission as a whole to review. Motion made by Billy Yow, No second and no discussion – motion dies on the floor.
• A motion was made to go into closed session. Motion made by Randy Swicegood, motion seconded by Billy Yow – all in favor, none opposed – Motion passed unanimously.
• A motion was made to go back into open session Motion made by Billy Yow, motion seconded by Chauncey Leggett – all in favor, none opposed – Motion passed unanimously.
• A motion was made to continue an investigation into Chad Simms to bring back to Commissioner reference findings and decision. Motion made by Randy Swicegood, motion seconded by Chauncey Leggett – all in favor, none opposed – Motion passed unanimously.

Table to Next Agenda

• Discussion reference designation of Review Committee.
• Discussion reference bills and a Legislative Day.
• Discussion about raising the charge for applications for Level C and Level D
• A motion made to adjourn the meeting at 1:30 pm by Chauncey Leggett, motion seconded by Billy Yow – all in favor, none opposed, motion passed unanimously.

Minutes and Summary respectfully submitted by Cassandra Champion.

FEBRUARY 5, 2026, Commission Meeting: Well Contractor Certification SUMMARY

Date: 2026-02-05 12:59:32

Location: CHARLOTTTE MOTOR SPEEDWAY

Participants: [Thomas Ammons] [Chauncey Leggett] [David Hutson] [Wilson Mize] [Heather Ray] [Billy Yow] [Bryan Colvard] [Cassandra Champion] [Speaker 9]

Meeting Notes

Ethics reminder and conflict of interest check

• Thomas Ammons: Commissioners were reminded of duties under the state government ethics act; no conflicts reported for matters before the commission.
• Thomas Ammons: Commission purpose reaffirmed: protect public health and groundwater; ensure well contractor competency and certification; establish examination and certification procedures.
• Conclusion: Ethics reminder delivered; no conflicts noted.
• Approval of minutes (November 6, 2025)
• Motion to approve was made, seconded, and passed unanimously with “aye.”
• Conclusion: Minutes from November 6, 2025 approved.

Status and control of commission funds; budget process and reporting

• Funds originate from licensing revenue (~26 years) and are held within state systems; they are considered state funds, but the commission directs spending within legal parameters.
• Prior transfers to the general fund occurred ~15–18 years ago; attorneys advised those funds should not be touched; account is non-reverting.
• Current available funds as of January 20: 1,125,385 (fund balance also referenced at ~1,140,000); uncertainty remains on accrued interest and encumbrances.
• Wilson Mize: Budget approvals flow through Carmalin; once approved, the budget office typically concurs. Detailed budget data can be obtained within 24 hours; quarterly reports will be emailed before each meeting.
• Budget structure and line items reviewed; several lines are budgeted but rarely used. Funds are flexible within the total “one pot” and can be reallocated if a line goes to zero.
• Meal per diem and travel rates clarified; last fiscal year-end meal totals to be retrieved.
• Conclusion: Quarterly budget reports will be provided; Wilson Mize will secure answers on interest handling and related budget questions before the next meeting; recognition of line-item flexibility without immediate reallocation.

Interest-bearing account inquiry and statutory references

• Inquiry into establishing interest-bearing arrangements for the well construction fund; budget office confirming feasibility.
• Statutory reference (G.S. 93B-11) discussed regarding potential use of accrued interest for lowering fees, public education, and contractor education.
• Governance affirmed: funds are state-managed; commission can request and recommend expenditures aligned with mission; final approvals by state budget/finance.
• Conclusion: Await budget office guidance on interest accrual; continue submitting justified requests under licensing and education purposes.
• History and source of funds; prior studies and comparisons
• Licensing began around 2000 under the Well Contractors Act; revenues primarily from licensing; no grants; state has not added direct funds.
• Questions about fund growth despite small annual deficits; historical budget and revenue data needed to explain accumulation and any interest.
• Prior consultant study (~$10,000) on going private and risks if licensing numbers decline; materials may be missing; copies may exist with “Joanne.”
• Conclusion: Retrieve past consultant reports and historical financial data to inform planning.

PR committee reinstatement and scope; outreach linkage with continuing education

• PR committee reinstated by motion (no opposition) to guide outreach efforts and spending; suggestion to keep scope simple (2–3 initiatives) within existing statutes and finance processes.
• Membership should include members able to serve beyond one year; prior members noted (Chauncey Leggett, Heather Ray); proposal for David Hudson to join.
• Counties’ engagement historically tied to required continuing education; participation declined when Con Ed ended. If Con Ed returns (possibly in short session), county involvement could be re-energized.
• Conclusion: PR committee formally reinstated; a working group will develop outreach ideas; proceed with current allowable outreach and monitor legislative session for Con Ed changes.
• Public outreach tools and channels: QR codes, stickers, and social media governance
• General support for QR codes linking to the contractor list and distributing materials to counties; consider stickers for license verification and contractor identification.
• Star-rating concepts deferred until continuing education is reinstated to avoid misleading signals.
• Social media content must go through DHHS or designated staff; leverage local health department pages; commissioners should not post directly.
• Content can be prepared by PR committee and routed through Brian or Casey to social media staff; routine cadence with minor refreshes is preferred; consider county website placement of QR codes.
• Conclusion: Focus on simple, approved outreach routed through DHHS/local health departments; PR committee to produce standardized, refreshable materials and submission processes.

SOP updates and reciprocity efforts with South Carolina and Virginia

• South Carolina: positive discussions with certification counterparts (including Johnny Rose); next meeting will follow their commission outcomes.
• Virginia: different regulatory structure and hurdles in obtaining exam scheduling information; reciprocity exists case-by-case with limited information sharing.
• Conclusion: Continue engagements; South Carolina progressing; Virginia requires further access and coordination; staff will bring proposals closer to agreements.
• Website updates and content governance
• Site is behind; new state system requires Communications review and approval; updates can turn around in 1–2 days with a clear list.
• Online contractors list is updated monthly and tied into the website.
• Conclusion: Staff requests a specific list of updates (including commissioner information) to process via Communications.

Educational initiatives and allowable spending

• Interest in funding public education programs (e.g., county water festivals) aligned with statutory purposes and industry benefit.
• Set parameters and materials emphasizing certification and proper contractors.
• Conclusion: Pursue educational programs contingent on budget clarity and justification standards.

Public outreach safety campaign: power lines and rig operations

• Recent incidents highlight electrical hazards when raising derricks near power lines; desire to renew PR reminders and training on safe distances and variances.
• Conclusion: Support enhanced PR/education efforts targeted at drillers on electrical safety and site hazards.
• Licensing and enforcement challenges with plumbers and pump work; coordination with plumbing board
• Counties lack reliable lists to verify licensed plumbers; staff struggle to confirm credentials; current regulations insufficient for pump installation oversight.
• Complaints require sworn affidavits or staff observation; hearsay is insufficient; workers may assume coverage under a supervisor’s license while supervisors avoid penalties.
• Proposal to require periodic certificate submissions from plumbers to build an internal tracking list; align rules/statutes for tracking authority.
• Plan to engage plumbing board leadership (Dale) to develop coordination, possibly create an online list of licensed plumbers for county verification, and clarify enforcement roles.The commission plans to build a collaborative relationship with the plumbing board by having Wilson Mize reach out to Dale from the plumbing board to craft a shared agenda and schedule joint discussions. The goal is to develop coordination, potentially create an online list of licensed plumbers for county verification, clarify enforcement roles, and explore enabling plumbers to obtain Level C or D certifications for pump work.
• Include water treatment system licensing and training pathways; consider enabling plumbers to obtain level C or D certifications for pump work; explore agreements without legislation where feasible.
• Conclusion: Motion passed to move forward; [Wilson Mize] will reach out to Dale to craft a shared agenda and schedule joint discussions.

Review/disciplinary matters and enforcement; grouting inspection challenges

• Case involving a driller who surrendered a license but allegedly drilled afterward; civil penalty planned; certified letters and regular mail for record.
• NOV planned for a driller in Scotland County for failing to call in grouting inspection and leaving a well ungrouted; counties may not consistently conduct inspections due to staffing constraints.
• Current law’s “anticipated time” for grouting complicates inspections; some drillers submit incomplete GW-30 forms and grout at difficult times; intent to engage counties diplomatically.
• Conclusion: Strengthen enforcement coordination with counties; recognize rule language issues and staffing limitations.
• Clarifying inspection timing language in statute; communication cadence
• Motion passed to pursue changing statute/rule language to replace “anticipated” with clearer timing requirements and remedies if inspectors do not arrive.
• Agreement to send post-meeting highlight emails listing discussed items (not detailed minutes) for reminders and PR; share via channels like Driller’s Digest.
• Conclusion: Proceed with technical corrections and establish routine highlight communications.

Rulemaking timeline for Chapter 27

• Rule change openings may be later this year or early next year due to backlog; draft language now in Rule Review Commission format and prepare during a retreat session.
• Conclusion: Prepare draft language and schedule time to discuss Chapter 27.
• Staff report highlights and outreach; exam participation
• Strong engagement at the North Carolina Association of Soil and Water Conservation District annual meeting; counties requested rule and driller list information; plan local visits and material distribution.
• Exams: 22 took tests; 15 passed (~68%); pre-test/class viewed as helpful; licensed driller attended for continuing education and contributed.
• Conclusion: Continue county engagement and education; monitor exam participation and support pre-test training.

Commissioner reimbursement and payment processing; training for new commissioners

• Finance must establish numbers before direct deposit; direct deposit pays within 15–30 days; checks may take 2–3 months; commissioners will complete paperwork.
• UNC School of Government declined tailored training; staff will create online modules covering statutes and rules; schedule sessions as needed.
• Routine document access confirmed: packets include letterhead liability documents, application outcomes, and disciplinary lists.
• Conclusion: Proceed with reimbursement setup; develop internal training modules; maintain routine packet distribution.

Scheduling upcoming meetings and subcommittee rules

• Proposed dates and locations: March 12 (Hickory area), May 14 (Asheboro), May 24 (Myrtle Beach), June 10 (Sanford); consider Greenville/eastern NC; coordinate county facilities.
• Subcommittee guidance: more than three members constitutes a meeting; quorum is four; three-member subcommittees can meet without public posting but should report conclusions to the board; PR subcommittee to schedule sessions.
• Conclusion: Continue venue planning and confirm through county contacts; adhere to subcommittee meeting rules and reporting.

Next Arrangements

• PR committee to meet at the next review committee session to define 2–3 outreach initiatives; confirm membership including at least one member with a term beyond one year.
• Compile and send a specific list of website updates (including commissioner information) to Communications for approval and publishing.
• Create and print 100+ QR code materials linking to the contractors list; coordinate county distribution with Casey and Brian; evaluate sticker options for outreach and contractor identification.
• Prepare standardized educational materials with QR codes; submit to DHHS/local health departments for review and posting; establish a routine posting schedule (e.g., quarterly).
• Staff to schedule next meeting with South Carolina counterpart and report outcomes; pursue contact with Virginia to address reciprocity and exam scheduling; report status.
• Compile a clear list of budget questions (interest, non-reverting rules, spending authority, historical balances); contact the budget office to confirm account number and interest status; request attendance or remote briefing; provide quarterly reports before each meeting.
• Locate prior consultant reports (including “Joanne’s”) and any missing study materials; review historical budgets and revenue to reconcile fund growth and past transfers.
• [Wilson Mize] to obtain and share last fiscal year end-of-year meal expenditure totals; clarify “registration fees” total of 265,000.
• Develop and disseminate PR/education materials for drillers on electrical safety near power lines; define a campaign plan and distribution channels.
• Reach out to Dale at the plumbing board to initiate coordination; develop a joint agenda covering licensing verification, pump work oversight, water treatment authorization; plan and schedule a joint meeting; explore creation of an online licensed plumber list; draft rule/statute proposals for periodic certificate submission.
• Issue civil penalty for drilling without a license in the noted case; send NOV for grouting violations; establish a formal communication protocol for unlicensed activity alerts and escalation paths.
• Pursue statutory/rule language change to replace “anticipated” with clearer inspection timing requirements; assign leads and timelines; prepare technical corrections.
• Draft and send post-meeting highlight email within a few days; define content and approval flow; use highlights for PR (e.g., Driller’s Digest).
• Draft Chapter 27 rule language in Rule Review Commission format; schedule a retreat or special session to discuss preparation.
• Plan local one-on-one visits with county offices to distribute information and reinforce contacts; create county engagement plan with timelines and metrics.
• Create an online training module for new commissioners; schedule optional live training; set timelines, content review, and maintenance.
• Complete and submit commissioner reimbursement paperwork; set up direct deposit; avoid account changes to reduce administrative burden.
• Coordinate and confirm venues for upcoming meetings (Hickory area, Asheboro, Sanford, Myrtle Beach; explore Greenville/eastern NC); ensure public notices; assign a coordinator.
• PR subcommittee to schedule meeting dates; establish subcommittee reporting protocols and reminder system for ongoing items (bill progress, review meetings, PR activities).
• Follow up on Mr. McPherson’s application status and obtain a valid phone number; assign staff lead to resolve Mr. Honeycutt’s complaint and provide an update.

AI Suggestions

1. Verify whether the fund accrues interest, how it is recorded or restricted, and reconcile non-reverting rules with past general fund transfers to prevent future encumbrances.
2. Define a process and backup contacts to obtain timely responses from the budget office; clarify account details, interest status, and spending authority.
3. Conduct a comprehensive historical financial analysis to explain growth to ~1,140,000 despite small annual deficits; retrieve and review prior consultant reports.
4. Document legal parameters for educational spending to streamline approvals for proposed public education programs and safety campaigns.
5. Establish metrics for outreach effectiveness (QR code placement, scan counts, county coverage) and a cadence for website and social media updates.
6. Assign specific leads and due dates for drafting statutory/rule changes on inspection timing; formalize the communication protocol for enforcement actions and unlicensed activity alerts.
7. Define the PR committee’s membership, responsibilities, and timeline for producing the first content set; set a standard subcommittee reporting process.
8. Specify data fields, update frequency, and ownership for the proposed online licensed plumber list; clarify enforcement roles among counties, the commission, and the plumbing board.
9. Establish a standardized affidavit process and guidance for complainants to improve evidentiary sufficiency without overburdening staff.
10. Clarify DHHS approval workflow, required formats, and lead times for social media posts; identify which counties will host QR codes and confirm the “seventy seven counties” reference.
11. Define the training module’s scope, timeline, and maintenance plan; include content review steps and delivery platforms.