NC Immunization Registry Training and Education
All providers participating in the State's COVID-19 vaccine program can access NC Immunization Registry (NCIR) User Guides, Previously Recorded Training Sessions, and other helpful materials on the COVID-19 website.
The following trainings are related to NCIR users and their specific roles in the registry. User roles include reports-only, typical user, inventory control and administrators.
User roles
- Reports-only: This role allows users to search for clients and print their immunization records. Reports-only users cannot edit or update information in the registry.
- Typical User: This is the most common role in NCIR. A typical user can find, add, and edit client records, manage immunization data, and print immunization reports. They have all the permissions of a Reports-only user, plus the ability to update client records.
- Inventory Control: The inventory control user manages the organization's vaccine inventory in NCIR. This includes viewing inventory, adding and updating vaccines, submitting inventory counts, and generating inventory reports, such as Vaccine Accountability Statements. An inventory control user has all the permissions of Reports-only and Typical User roles.
- Administrator: Administrators are the organization's main point of contact for NCIR. They can add and remove users, update organizational information (such as site and clinician details), and run various reports (including reminder/recall and immunization coverage reports). Administrators have all the permissions of Reports-only, Typical User, and Inventory Control roles.
Note: Each organization must have at least two administrators — one primary and one backup.
- NCIR quick reference guide (PDF)
- Registering with NCID for the NCIR (PPT)
- Logging in to the NCIR and Common Issues (PPT)
- Searching for Clients (PPT)
- Adding New Clients (PPT)
- Adding and Editing Historical Immunizations (PPT)
- Adding and Editing New Immunizations (PPT)
- Supplemental document: Documenting combination vaccines (PDF)
- Reviewing and Printing Immunization Records (PPT)
- Proper Documentation in the NCIR (under construction)
- NCIR Data Sources (under construction)
- Managing Your Inventory (PDF)
- Supplemental document: Common causes for inventory discrepancies (PDF), How to add inventory (PDF)
- Managing Your Vaccine Orders (PPT)
- Supplemental training: Efficient Ordering Processes (PPT)
- Managing Your Vaccine Transfers (PPT)
- Supplemental documents: How to transfer vaccines (PDF), How to accept transferred vaccines (PDF)
Training for Administrators
- Adding and Editing Users (PPT)
- Adding and Editing Clinicians and Physicians (PPT)
- Reporting and Returning Expired Vaccine (PPT)
- Supplemental document: Documenting half-doses of expired flu (PDF)
- Reporting Wasted Vaccine (PPT)
- Inventory Reconciliation (PPT)
- Accountability Report (PPT)
- Using the NCIR as a Clinical Tool (PPT)
- Mass Vaccination (PPT)
- Strategies for Improving Immunization Rates (PDF)
Reports in NCIR for Administrators
These documents will provide ongoing support with daily NCIR tasks.
Inventory management tools ensure that vaccine is handled appropriately through the cold chain. Immunization schedules, clinical resources, and provider resources help your practice stay up-to-date on best practices and available resources to support those practices. Coverage criteria are frequently updated and affect which clients can receive state-supplied vaccines.
This page was last modified on 03/04/2025